3 December 2025

Please reply to:
Contact:	Karen Wyeth
Direct line:	01784 446337
E-mail:	k.wyeth@spelthorne.gov.uk

To the Councillors of Spelthorne Borough Council

I hereby summon you to attend a meeting of the Council to be held at The Council’s Offices, Knowle Green, Staines-upon-Thames on Thursday, 11 December 2025 commencing on the rising of the Extraordinary Council meeting for the transaction of the following business.

Daniel Mouawad

Chief Executive

Councillors are encouraged to wear their badge of past office at the Council meeting.

Councillors are reminded to notify Committee Services of any Gifts and Hospitality offered to you since the last Council meeting so that these may be entered in the Gifts and Hospitality Declaration book.

	AGENDA
Description		Page nos.

<AI1>

1.	Apologies for absence
	To receive any apologies for non-attendance.

</AI1>

<AI2>

2.	Minutes
	To confirm as a correct record the minutes of the Council meeting held on 23 October 2025 and the Extraordinary Council meeting held 17 November 2025.	7 - 20

</AI2>

<AI3>

3.	Disclosures of Interest
	To receive any disclosures of interest from Councillors in accordance with the Council’s Code of Conduct for Members.

</AI3>

<AI4>

4.	Announcements from the Mayor
	To receive any announcements from the Mayor.

</AI4>

<AI5>

5.	Announcements from the Leader
	To receive any announcements from the Leader.

</AI5>

<AI6>

6.	Announcements from the Chief Executive
	To receive any announcements from the Chief Executive.

</AI6>

<AI7>

7.	Questions from members of the public
	The Leader, or their nominee, to answer any questions raised by members of the public in accordance with Standing Order 13.

</AI7>

<AI8>

8.	Reserves Strategy 2026-27
	This item was deferred from the Extraordinary Council Meeting held 17 November.	21 - 54

</AI8>

<AI9>

9.	Medium-Term Financial Strategy 2026-27
	This item was deferred from the Extraordinary Council Meeting held 17 November.	55 - 132

</AI9>

<AI10>

10.	Treasury Management Annual Outturn 2024/25
	This item was deferred from the Extraordinary Council Meeting held 17 November.	133 - 156

</AI10>

<AI11>

11.	Treasury Management Half Yearly Report
	This item was deferred from the Extraordinary Council Meeting held 17 November.	157 - 176

</AI11>

<AI12>

12.	Asset Rationalisation to underpin the revised Medium-Term Financial Strategy
	This item was deferred from the Extraordinary Council Meeting held 17 November.	177 - 190

</AI12>

<AI13>

13.	Revised Proportionality Figures for Committees
	Following the two by-elections and the make-up of some political groups changing, Council is asked to approve the new proportionality figures for the remainder of the municipal year as follows: A) Main proportionality figures B) Allocation of seats C) Allocation of Chair and Vice-Chairs Positions on Committees D) Appointment of members to Committees E) Appointment of names substitutes

</AI13>

<AI14>

14.	Q2 Capital Programme Monitoring 2025-26
	Council is asked to approve a supplementary capital estimate to the Capital Programme for 2025/26 of up to £1.9m, for acquiring housing units to be part funded by Local Authority Housing Fund Grant Funding. This would create a borrowing need of £1.05m and an annual financing requirement of about £70k per annum.	191 - 228

</AI14>

<AI15>

15.	Voluntary Joint Committee
	Council is asked to: · note the updates for LGR in Surrey; · agree to the establishment of a voluntary West Surrey Joint Committee; · note its Terms of Reference in Appendix B; · nominate one member and one substitute of the Council as the Spelthorne Borough Council appointed representatives; and  · note that when the Surrey (Structural Changes) Order 2026 are enacted this will become the Joint Committee.	229 - 252

</AI15>

<AI16>

16.	Reports from the Committee Chairs
	To receive and agree the reports from the Committee Chairs.	253 - 274

</AI16>

<AI17>

17.	Motions
	To receive any motions from Councillors in accordance with Standing Order 16. Note: The deadline for motions to be considered at this meeting was Monday month year and none were received.

</AI17>

<AI18>

18.	General questions
	The Leader, or their nominee, to answer questions from Councillors on matters affecting the Borough, in accordance with Standing Order 14. Note: the deadline for questions to be considered at this meeting is 12 noon on Thursday month year.

</AI18>

<AI19>

19.	Exclusion of Public and Press (Exempt Business)
	To move the exclusion of the Press/Public for the following items, in view of the likely disclosure of exempt information within the meaning of Part 1 of Schedule 12A to the Local Government Act 1972, as amended by the Local Government (Access to Information) Act 1985 and by the Local Government (Access to information) (Variation) Order 2006.

</AI19>

<AI20>

20.	Sunbury Leisure Centre
	Council is asked to agree an additional budget for the boiler replacement and consultants’ fees to be available to progress this project.	275 - 286

</AI20>

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